Structured co-design with a university trial team improved recruitment messaging, consent clarity, and outreach relevance for eligible participants. The result was faster screening conversion and better participant readiness.
For Principal Investigators in University Clinical Trials
Hit enrollment targets faster in university-led clinical trials
We help Principal Investigators and lead researchers improve recruitment first, retention second, and grant narrative strength as a result. Designed for university governance, ethics review, and grant-funded trial realities.
The core problem: strong protocols still under-enroll
In university clinical trials, recruitment failure is the biggest operational and funding risk. When enrollment slips, timelines move, grants come under pressure, and publication plans drift. We help PI teams reduce this risk with structured patient co-design focused on conversion and completion.
What PI teams face without this:
- ● Under-enrollment puts milestones, budgets, and trial timelines at risk.
- ● Dropout increases when burden and expectations are not clearly framed.
- ● Ethics, grants, and department approvals slow down implementation.
- ● Weak recruitment evidence hurts future grant competitiveness.
Recruitment performance is the first metric funders and review teams question.
Not generic engagement. Trial-focused co-design.
We run structured, documented sessions with trained patient experts to improve recruitment and retention decisions in PI-led university studies.
Built for university constraints.
Grant-funded teams need low-risk, outcome-linked pilots. We keep scope practical, measurable, and aligned with ethics and departmental approval pathways.
Recruitment Decision Context
How recruitment succeeds in university trials
Eligible participants usually pass through three decisions before enrollment.
They do not decide at first contact.
They decide after checking relevance, trust, and effort.
If communication misses these steps, recruitment underperforms.
This is the gap we close with PI teams.
01
Recognize Relevance
Potential participants must quickly understand why this study matters to their condition and goals.
Recruitment starts with relevance before eligibility checks.
02
Evaluate Burden and Trust
Participants compare burden, risk, and trust signals before they speak with the trial site.
Plain language and credible framing drive conversion here.
03
Commit to Completion
Participants decide whether they can sustain visits, procedures, and uncertainty over time.
Retention starts before enrollment, not after.
What PI teams get
Fast, practical outputs linked to trial outcomes:
- → Recruitment messaging tuned for eligible participant conversion
- → Consent and expectation language that reduces confusion and drop-off
- → Retention touchpoints that lower avoidable dropout
Primary Outcome
More eligible participants join faster, stay longer, and improve trial performance that supports future grant applications.
Where we support university clinical trial teams
We focus only on enrollment, retention, and grant-relevant evidence.
Recruitment
Enrollment messaging and channel fit
Increase screening conversion with clearer trial value and lower perceived burden.
Retention
Participant journey and dropout prevention
Improve completion with better visit communication, reminders, and expectation-setting.
Co-Design Governance
Ethics-ready patient involvement
Keep methods documented and traceable for ethics committees and internal approvals.
Grant Competitiveness
Stronger next-funding narrative
Build credible recruitment and retention evidence for renewals and future proposals.
Our 3-step process for university PI teams
Built for grant-funded trials with tight budgets and slow procurement.
Step 01
Diagnose
Map where eligible participants drop before screening, consent, or follow-up.
- Recruitment Asset Review
- Consent Language Scan
- Participant Decision Interviews
- Friction Prioritization
Outcome: Recruitment Risk Map
Timeline: 3-4 weeks
Step 02
Co-Design
Run focused workshops to improve messaging, consent clarity, and participation readiness.
- Patient Expert Workshops
- Recruitment Message Prototyping
- Consent Simplification
- PI and Team Alignment
Outcome: Co-Designed Recruitment and Retention Kit
Timeline: 4-6 weeks
Step 03
Implement
Launch a low-risk pilot, track enrollment and dropout indicators, then optimize.
- Site Pilot Enablement Pack
- Outreach and Consent Updates
- Retention Touchpoint Rollout
- Monthly Performance Reviews
Outcome: Enrollment Lift and Dropout Reduction Evidence
Timeline: Pilot + Monthly Optimization
What changes for university trials
Trial delivery outcomes
Recruitment first. Retention second. Grant strength follows.
Operations
Higher screening-to-enrollment conversion and fewer avoidable dropouts.
Funding
Stronger evidence for ethics reporting, publication plans, and future grants.
How this is different
Not a CRO.
We do not replace operations. We improve participant-facing decisions that affect enrollment and completion.
Not generic trust or branding work.
Every output is tied to recruitment, retention, or grant-relevant evidence.
Built for university governance.
Designed for ethics committee review, grants office checks, and department approval pathways.
University trial roles we support
Principal Investigators
Lead Researchers
Clinical Trial Leads
University Hospitals
Grants Offices
Research Departments
What university PI teams get
Academic investigators rewrote key participant communication around burden, expectations, and study value. This improved follow-through across enrollment and follow-up.